Letter seeking consent for a medical report about an employee, worker or new recruit

This letter asks an employee, worker or potential new recruit for their consent for you to get a medical report about them. You have a choice of requesting the report from their GP (or other medical adviser), or from a medical adviser of your choice (e.g an occupational health adviser).

When asking for a medical report, there are various issues around consent and data protection. This letter will help you to meet your obligations.

You can use it in a number of situations, such as:

  • If the staff member is absent due to a long-term problem;
  • If they are persistently absent for short periods;
  • If you're considering the need for reasonable adjustments under equality law, or;
  • To help make a final recruitment decision.


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